Grant Guidelines

All grant requests are reviewed by a member of the KOVAR Board of Directors, prior to Board action. The KOVAR Board meets the second Saturday of August, October, December, February, April and June. To ensure that a grant request will be considered at a KOVAR Board meeting a properly completed grant package MUST be received according to the table below. KOVAR can not guarantee that incomplete grant package or request received after the cut-off date will be reviewed at the ensuing Board meeting. KOVAR will only fund request for goods, capital items, and services to assist citizens of the Commonwealth of Virginia with intellectual disabilities. KOVAR requires grant recipients to submit receipts or documentation that goods or services requested were received, including submitting periodic reports on the disposition of grant funds. KOVAR is a Virginia tax exempt organization and reserves the right to purchase products directly in lieu of including taxes to non-exempt recipients. 

Please do not send signature required or certified, this delays action on the grant.

Maximum grant request cannot exceed $20,000 and organizations are allowed 1 approved grant every 18 months.

Grant Package Requirements 

1. Completed Grant Summary Sheet (A completed form is required) This is to be the cover sheet, no other cover letter is acceptable.

2. Detailed description of Request, including:

• Description of the existing need this grant will address. How will the goods and/or services requested assist the persons with Intellectual Disabilities served by the organization?
• Discuss the impact on the program/service if the grant is denied or only funded in part. Prioritize goods/services requested in the event KOVAR can approve only portion of the request.
• Identify other sources of funding/income sough prior to requesting funds from KOVAR 

3. Background data on requesting organization, including:

• Purpose of organization or agency
• Number and brief description of population demographics
• Percentage of clients with diagnosis of Intellectual Disabilities
• Primary source of organization funding (public, private).  Attach a copy of the organization’s budget and/or project budget. If the grant is requested for less than 100% of the project cost include a brief description of fund raising efforts and timetable for completion. 

4. Documentation of Tax Exempt Status

• Copy of IRS 501 (C) designation (must be within the last 5 years) or,
• Statement confirming affiliation with a church  or governmental unit, or larger tax exempt organization.
• If the requesting organization is affiliated with a school system, a statement of support from the Director of Special Education Services (or similar title), but at the highest level in the system, is required.
• Attach three bid/prices quotas for each item requested. If a single source bid is provided a statement must be included justifying the single source purchase. If the item requested is of a higher quality/cost than normal, a statement justifying the reasoning must be included.

5. Transportation

• KOVAR will provide 20% of the funding for a transportation grant which in conjunction with a Virginia DRPT will fund 100% of the vehicle. The following link can used to find the requirements.
• http://www.drpt.virginia.gov/activities/ptfunding.aspx

FORWARD GRANT REQUEST AS FOLLOWS

Original + 16 copies to:

One copy of Grant Summary Only:

Chuck Curran , PGK
President
6537 Novak Woods Court
Burke, VA 22015 

NOTE:  DO NOT MAIL OR SHIP GRANT PACKAGE WITH A RECIPIENT SIGNATURE REQUIREMENT. THIS MAY DELAY RECEIPT.

FOR INFORMATION ON KOVAR GRANTS CALL

1-800-22KOVAR
1-800-225-6827

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